From corporate conferences to large-scale events, EVEN8OK transforms ideas into memorable experiences with precision, creativity, and seamless execution.
Effective Date: 01-08-2026
Welcome to Even8OK. These Terms and Conditions (“Terms”) govern your access to and use of even8ok.com (the “Website”) and your interaction with Even8OK in relation to our event, conference, exhibition, meeting, and related management services.
By accessing the Website or engaging our services, you agree to be bound by these Terms. If you do not agree with any part of these Terms, please do not use the Website or our services.
Even8OK provides event and conference management solutions, which may include event planning, conference management, venue coordination, production, branding, attendee management, logistics, hospitality, vendor coordination, and other related services.
The exact scope of services provided to a client will depend on the proposal, quotation, work order, agreement, or other written communication issued or agreed upon between Even8OK and the client.
You agree to use this Website only for lawful purposes.
You must not:
We reserve the right to restrict or terminate access to the Website where we reasonably believe these Terms have been violated.
Submitting an enquiry through the Website does not automatically create a contractual relationship between you and Even8OK.
Any quotation, proposal, estimate, or service description provided by us may be subject to confirmation, availability, scope, applicable taxes, third-party charges, and other conditions.
A service engagement becomes binding only after the relevant commercial terms have been accepted and confirmed by the parties in writing.
Clients are responsible for providing accurate, complete, and timely information required for planning and delivering an event.
The client may be responsible for providing:
Delays or changes caused by incomplete or inaccurate information may affect timelines, costs, or service delivery.
Event management may involve third-party venues, hotels, caterers, transportation providers, technical production companies, decorators, printers, photographers, security providers, speakers, entertainers, and other vendors.
Where third-party services are required, their availability, pricing, performance, cancellation policies, and terms may apply separately.
Even8OK will make reasonable efforts to coordinate third-party services but may not be responsible for circumstances outside our reasonable control, including a third party’s failure, delay, cancellation, or service interruption.
We will seek to limit such information to what is reasonably necessary for the relevant purpose.
Fees, payment schedules, taxes, deposits, cancellation charges, and other commercial terms will be communicated to the client through the applicable quotation, proposal, invoice, agreement, or written confirmation.
Unless otherwise agreed in writing, services may be subject to advance payments or milestone-based payments.
Failure to make payments within the agreed timeframe may result in suspension, modification, or cancellation of services.
Event requirements may change due to venue availability, attendee numbers, schedules, vendors, government requirements, or other circumstances.
Changes to the agreed scope may result in additional costs or revised timelines.
Cancellation and refund terms will be governed by the applicable client agreement, quotation, booking terms, or written confirmation.
We will make reasonable efforts to deliver services according to the agreed plan. However, events may be affected by circumstances beyond our reasonable control, including natural disasters, severe weather, fire, accidents, epidemics or pandemics, government restrictions, strikes, transportation disruptions, venue issues, technical failures, civil disturbances, or other unforeseen events.
Where such circumstances occur, we will make reasonable efforts to communicate with the client and explore practical alternatives.
Unless otherwise stated, the Website and its content, including text, graphics, logos, designs, photographs, videos, branding elements, and other materials, are owned by or licensed to Even8OK and are protected by applicable intellectual property laws.
You may not reproduce, modify, republish, distribute, sell, or commercially exploit Website content without prior written permission.
Client-provided materials remain the property of the client or their respective owners, subject to the rights necessary for Even8OK to provide the agreed services.
Events managed or supported by Even8OK may be photographed, filmed, or recorded for documentation, operational, promotional, or marketing purposes, subject to applicable permissions and laws.
Where specific consent or authorization is required, appropriate measures will be taken.
Clients who provide photographs, videos, logos, testimonials, or other materials to Even8OK confirm that they have the necessary rights or permissions to provide and use such materials for the agreed purpose.
We make reasonable efforts to keep the information on our Website accurate and current. However, information may occasionally contain errors, omissions, outdated information, or inaccuracies.
Website content is provided for general informational purposes and should not be treated as a binding quotation or guarantee of service availability unless expressly confirmed by Even8OK in writing.
To the maximum extent permitted by applicable law, Even8OK will not be liable for indirect, incidental, special, consequential, or unforeseeable losses arising from the use of the Website or circumstances beyond our reasonable control.
Nothing in these Terms is intended to exclude or limit liability where such exclusion or limitation is prohibited by applicable law.
Any liability arising from a specific event management engagement will, where applicable, be governed by the terms of the relevant agreement between Even8OK and the client.
Your use of the Website and submission of personal information is also governed by our Privacy Policy, which explains how we collect, use, store, and protect personal information.
The Website may contain links to third-party websites or services. Such links are provided for convenience and do not constitute an endorsement or guarantee by Even8OK.
We are not responsible for the availability, content, security, or practices of third-party websites.
Even8OK may update these Terms from time to time. Updated Terms will be posted on this page with a revised effective date.
Your continued use of the Website after an update constitutes acceptance of the revised Terms, to the extent permitted by applicable law.
These Terms shall be governed by and interpreted in accordance with the applicable laws of India.
Subject to any applicable dispute-resolution provisions contained in a separate agreement with a client, the courts having appropriate jurisdiction over [Noida, UP] shall have jurisdiction over disputes arising from these Terms.
For questions regarding these Terms and Conditions, please contact:
Even8OK
Website: https://even8ok.com/
Address: TOWER-A, Spectrum Metro Phase-1, A-1620, Sector 75, Noida, Uttar Pradesh 201316
Last Updated: 01-08-2026